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Public Notice Submission Guide


Public Notice Submission Guide

The purpose of this guide is to provide instructions for submitting public notices for publication in the First Nations Gazette (the “Gazette”). Notices are published in Part I of the Gazette.

In addition to this Guide, you are also advised to consult the Policy respecting the First Nations Gazette Public Notification Service.


Publishing Notices

Who May Place a Notice

The public notification service is available to anyone wanting to post a public notice within the accepted categories of notices.  This includes, but is not limited to, First Nation governments, other governments, government institutions, Aboriginal organizations, and the private sector.


In order to submit a notice for publication, a person must first register for an account.  Only an account holder may request the publication of a notice.

Placing a Notice

Notices are submitted through an online submission process using a registered account.  This account is also used to modify saved notices, cancel or edit notices, view account status, view postings history, and more.

Viewing Published Notices

All notices published in the Gazette are available online at for viewing at


Notice Submission

Categories of Notices Accepted for Publication

The following categories of notices are accepted for publication:

(1) Notices and announcements by First Nation governments
  • Notice under or relating to federal First Nations legislation; 
  • Notice of First Nation laws and by-laws;
  • Notice of a policy, procedure or standard; 


  • Federal First Nations legislation includes, but is not limited to, the First Nations Fiscal Management Act (FMA), the Indian Act, the First Nations Land Management Act, the First Nations Goods and Services Tax Act, the First Nations Elections Act, the Budget Implementation Act, and the Specific Claims Tribunal Act;
  • First Nation laws include those enacted under the FMA;
  • First Nation by-laws include those enacted under section 83 of the Indian Act
  • Policies, procedures or standards established by First Nations governments

Examples of notices:

  • Section 6 notice under the FMA(notice of proposed local revenue laws and invitation to make representations);
  • Publication of proposed First Nations tax rates.
  • Notice relating to elections or referenda;
  • Notice relating to appointments;  

Examples of notices:

  • Notice of band elections; 
  • Notice of a land designation vote under section 39 of the Indian Act;
  • Appointment of a Band Manager or other official.
  • Notice relating to lands; and


  • Relating to lands includes treaty land entitlement, designations, land management, additions to reserve and expropriation.

Examples of notices:

  • Notice of intention to issue permit under section 28(2) of the Indian Act;
  • Notice of a community approval process under the First Nations Land Management Act.
  • Notice relating to claims and settlements.

Examples of notices:

  • Notice to members of a distribution to members from a settlement.


(2) Notices and announcements by governments 
(federal, territorial, provincial and municipal) and government institutions
  • Notice under or relating to legislation; 

Examples of notices:

  • Notice by the Canada Revenue Agency that a First Nation has enacted an FNGST law.
  • Notice relating to consultations and public input;


  • This category includes notices of proposed policies, procedures or standards under the FMA.

Examples of notices:

  • Notice of consultation with First Nations under environmental assessment legislation;
  • Consultations by the Minister with First Nations under the Indian Oil and Gas Act;
  • Notice by the First Nations Tax Commission of an opportunity to provide public input on proposed amendments to standards.
  • Notices relating to appointments; and


  • This category includes notices of appointments made by government institutions.

Example of notice:

  • Announcement of newly appointed Chief Executive Officer to an aboriginal institution.
  • Notices relating to Aboriginal and treaty rights.

Example of notice:

  • Notice of changes to the Fisheries Act relating to the aboriginal fishery.


(3) Notices and announcements by corporations, law firms and other persons
  • Notice under or relating to legislation;

Example of notice:

  • Notice by a law firm of certification of a class action lawsuit relating to an indigenous issue.
  • Notice relating to consultations and public input;

Example of notice:

  • A project proponent giving notice of a public information session on the proposal.
  • Notice relating to orders and decisions, and legal proceedings;

Examples of notices:

  • A Hearing Order issued by a review panel for a pipeline project.
  • Notice by a law firm of a settlement of a class action lawsuit.
  • Notice relating to awards and appointments.


  • This category includes the Order of Canada, honorary doctorates, and other awards.

Example of notice:

  • Notice of an aboriginal recipient of an Order of Canada, or appointment to a board of directors.

Content Not Accepted for Publication

The Gazette reserves the right to refuse to publish any notice. The Gazette will not accept or publish notices containing:

  • Advertising; 
  • Content of a personal nature; 
  • Offensive or defamatory content; 
  • Critical political content; 
  • False, inaccurate, misleading or fraudulent information.

The Gazette will not accept or publish a notice that may contravene any law or infringe any other person’s rights.

Online Submission Process

To begin the submission process, sign in to your Gazette account.

From your personal account page, choose to launch the submission wizard.

The wizard will guide you through the four submission steps:

  1. Enter basic notice information: Title, Category, Requested Posting Dates.
  2. Choose the type of notice submission:
    • Upload your own file, or
    • Edit online.
  3. Based on your selection in step 2, either
    • Upload your own Microsoft Word document (.doc or .docx file formats only), or
    • Edit using the web-based text editor.
  4. Review the charges for the submission, and
    • Either temporarily save the notice to edit and submit later, or
    • Proceed to Checkout and confirm your notice submission.

Publication Schedule

Notices must be submitted at least five (5) business days before the requested publication date, to allow sufficient time for processing and for making any changes (if required).

Notices are published on an on-going basis, as and when a notice is reviewed and approved for publication.

A posting will be published to Part 1 of Gazette on the date indicated in the notice submission (subject to review and publication approval).

An email notification will be sent to the submitter when the notice is published.

Official Languages

The Gazette will accept notices in either of the official languages of Canada (i.e. English and French).

A notice may be submitted in one language only or in both (bilingual).

The submitter is responsible for any required translations.

Cost of Service

Access to the FNG and publication of notices, laws and by-laws, land codes, and account registration are free of charge.

Submission Review

Status of Submission

The status of a notice submission is available in Notice Submission History within a Gazette account.

The following status indicators may be associated with your submissions:




Notice has been submitted and placed in queue pending review.

In review

Notice is being reviewed by an editor. (See Review Process)


Notice is approved for publication and will be published on requested date.


Notice needs to be edited and re-submitted

Possible reasons for rejection include, but are not limited to:

·  Errors in spelling, punctuation, or grammar;

·  Incorrect category of notice selected;

·  Content unclear; or

·  Clarification or additional information needed.


A Notice that does not meet requirements will not be published. Declined submissions cannot be re-submitted.

Possible reasons for declining a submission include, but are not limited to:

·  The notice does not fall under the accepted categories of notices;

·  The content of the notice is not acceptable;

·  The notice contains advertising; or

·  The notice is of a personal nature.

Review Process

Once review has begun, the status of the submission will change to “In review”.

An editor will review your submission for the following:

  • All required information has been provided (such as notice title and publication dates);
  • Grammar;
  • Formatting or layout or style; and
  • Other copy editing, as appropriate.

The submitter will be advised of any necessary changes to a notice submission. If changes are required, a submission may be rejected, with a request that the submission be modified and re-submitted.

Legal reviews will notbe conducted on notices and submitters will notbe given advice on any legal or substantive aspect of a notice.  If legal advice is deemed appropriate or necessary, please ensure that the notice has been reviewed by legal counsel prior to submission to the Gazette for publication.

Changes and Cancellations

The ability to change, correct or cancel a notice depends on the status of your submission. The option to cancel or edit is available in the [Notice Submission History] page of a Gazette account.

Cancelling or Making Corrections to a Notice

A notice can be edited only before it has been submitted. A notice can be cancelled at any point before it is published, including after a notice has been approved and when a notice has been rejected.

If a notice is declined, it will automatically be cancelled. Declined notices cannot be resubmitted.

A notice cannot be cancelled, edited, or removed from the Gazette after it has been published. A new notice may be submitted for the purpose of retracting or correcting a published notice. A request to provide a link to the retracted or corrected notice can be included with the new notice.


General Enquiries

For general enquiries and technical support, please send a message using the online countact us form.

Account holders can send a message to the administrator directly through the Communication board when logged into their on-line account.

Additional help information is also available in FAQs and About Notices.

Account Termination

To inquire about closing your FNG account, please email


Use the Name Search to verify a First Nation’s official name and look up variant names.

For consistency and ease of reference, the FNG website uses only the officially registered First Nation names and band numbers.

More information on band names and band name changes can be obtained from Indigenous and Northern Affairs Canada.


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